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Thank you for your participation in NACCE’s 16th Annual Conference!

This year’s event will be held on October 7-10, 2018 in Fort Worth, Texas. This page contains all the pertinent information and resources required to ensure your successful involvement as a NACCE sponsor. Please note the deadlines for the materials needed. Missing these deadlines will impact our ability to fulfill all the services that are included in your sponsorship agreement.

Important Dates & Info:

  • ASAP: Please complete the below form so that NACCE can start promoting you!
  • Thursday, September 13: This is the last day to book your hotel room at the Omni Fort Worth. To make your reservation, please click here or call 1-800-THE-OMNI. Please be sure to let the hotel know that you are attending the NACCE annual conference to receive the special group rate of $209.00 (exclusive of taxes).
  • Shipping Info

Example Shipping Label: Coming soon...


Load-in/load-out by any type of delivery truck must occur at the hotel loading dock on 12th Street. Delivery vehicles must be attended and moved as soon as they are empty. Any length of time greater than 1 hour may require a city permit. Consult with your Convention Services Manager. Vehicles cannot be left on property overnight.  All delivery schedules should be coordinated through the Conference Planning Department at least 2 weeks prior to show. No load-in/outs may occur through the front of the hotel. Max weight to 5,500 lbs

Freight Elevator Specifications   

Inside Dimension 8’9” x 19’D x 7’ 10.5 H; Weight capacity 5,500 lbs.  

Dock Specifications                  

Ceiling Clearance 14’; Max Truck Length 30 Feet to Access Dock Lift

Due to limited storage, materials should not arrive more than 2 days prior to your conference. For return shipping, labels with billing information must be a fixed to all boxes. Shipping charges will not be placed on master account.

Handling in/outbound Charges are:

$5.00 per Box

$75.00 per Exhibitor Trunk

$125.00 per Pallet

  • Exhibitor Hours:

Sunday, October 7 from 12:00 - 3:00 PM: Exhibitor Set-Up

Sunday, October 7 from 6:00 - 7:30 PM: Opening Reception in the Exhibit Hall

Monday, October 8 from 7:00 - 8:15 AM: Breakfast in the Exhibit Hall

Monday, October 8 from 11:00 - 11:20 AM: Coffee break in the Exhibit Hall

Monday, October 8 from 2:30 - 3:15 PM: Dessert & Networking in the Exhibit Hall

Tuesday, October 9 from 7:00 - 8:15 AM: Breakfast in the Exhibit Hall

Tuesday, October 9 from 11:00 - 11:20 AM: Coffee break in the Exhibit Hall

Tuesday, October 9 from 2:30 - 3:15 PM: Dessert & Networking in the Exhibit Hall

Tuesday, October 9 from 6:30 - 8:30 PM: Closing Reception in the Exhibit Hall

Tuesday, October 9 from 8:30 - 9:30 PM: Exhibitor Tear-Down (or Wednesday morning)

Please note: If there are any changes to the exhibitor hours, you will be notified via email.  

Please Complete the Form Below

The following information will be used for all print and digital marketing. We look forward to partnering with you to achieve another successful conference! If you have any questions or concerns, please call Leah Deppert, Manager of Marketing & Communications, at (440) 897-0477 or email at to discuss.  

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